For Real Estate Agencies

Your agency,working smarter

— around the clock.

Callix answers every call, qualifies every lead, and books every inspection — day, night, and weekend. Your agents focus on the work that wins listings.

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0412 345 678
Campaign: Realestate.com.au
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Jonathan Hale
Hot Lead
Just now14 Bayview Resi
Sarah Jenkins
Qualified
12m ago9/22 Pitt St
0488 991 223
Missed Call
45m agoGeneral Enquiry
THE REALITY

Your best agents are spending time on the wrong things.

The numbers are stark. Most agencies haven't seen them laid out like this.

50%
Calls After Hours

Half of all real estate enquiries arrive outside business hours — evenings, weekends, and public holidays. That's your highest-intent leads calling at the worst possible moment.

EnvisionSFC ↗
15+ hrs
Average Agent Response Time

The average real estate agent takes over 15 hours to respond to a new enquiry. In a market where buyers move fast, that's not a delay — it's a lost listing.

Inman Real Estate Technology Survey, 2025 ↗
21×
Faster Lead Qualification

Respond within 5 minutes and you're 21 times more likely to qualify a lead than if you wait 30. Every minute of delay, the odds collapse.

MIT / InsideSales Lead Response Management Study ↗
73%
One Agent. That's It.

73% of buyers engage only one agent before making a decision. The agent who picks up first doesn't just win the call — they win the client.

NAR Profile of Home Buyers & Sellers ↗
Purpose-Built, Not Generic

Software that finishes the job, not just starts it.

Most AI tools stop at answering a question. Ours acts — qualifying a caller's budget, booking the inspection, updating your CRM — the same multi-step follow-through a good team member gives you, without being asked twice.

Built specifically for real estate agencies — not a generic tool repurposed from another industry. Every workflow is designed around how your agency actually runs.

Connect your fragmented systems.

Your software stack shouldn't be a collection of silos. Callix connects your call activity to your team's workflow — instant alerts, structured call summaries, and lead data your agents can act on without logging into another system.

Compress the time between enquiry and outcome.

Tasks that used to take hours — drafting property descriptions, preparing vendor reports, formatting compliance documentation — can now happen in minutes. Your agents stay in front of clients, not behind a screen.

The Outcomes

Why the smartest agencies are taking action.

24/7 Lead Capture

The agency that responds first wins the listing.

Callix

Our AI voice agents and digital receptionists respond to enquiries instantly — day, night, and weekends. They qualify buyer budgets, answer property questions, and book appraisals directly into your agents' calendars, all without human involvement.

Agencies deploying AI voice are seeing significant increases in qualified leads and lead conversion — not because their agents worked harder, but because no enquiry was left unanswered.

The vendor who calls at 9pm on a Saturday has already decided they're ready to list. The only question is which agent picks up.

Operational Efficiency

Reclaim 37% of your operations.

Callix

Morgan Stanley estimates AI can automate up to 37% of tasks in the real estate industry. (Morgan Stanley Research, 2023) Most agencies haven't started yet. This isn't a people problem. It's a systems problem — and it's one that's now very solvable.

That 37% automation figure shows up in the hours your team spends each week on data entry, follow-up sequencing, report formatting, and inbox management. We redirect that time toward the work that generates commission — vendor relationships and listing presentations.

From automatically sequencing buyer follow-ups to turning open home notes into structured vendor updates, the operational drag disappears.

Vendor Experience

Easier conversations on price and strategy.

Propelix

The hardest part of an agent's job is often managing vendor expectations. When sellers are kept in the dark, they assume you aren't working. When they can see every piece of data — every enquiry, inspection note, and low offer — the market speaks for itself.

By providing absolute transparency into the campaign, you transition from being a salesperson defending a position, to a trusted advisor guiding them through the data.

When a vendor can see the same reality their agent sees, negotiations on reserve prices become collaborative rather than combative.

Compliance Protection

Compliance built in — not bolted on.

Propelix

Australia's updated privacy legislation means the consequences of a data breach or transparency failure are now serious. Financial penalties are significant — and the reputational damage often costs far more.

We design compliance into every system we build. Sensitive identification documents — passports, driver's licences — are automatically redacted during application and contract processes. Trust accounting workflows are kept audit-ready. Your agency stays protected without your team having to think about it.

Good compliance isn't just about avoiding fines. It's a signal to your clients that their data and their transaction are in safe hands.

The Diagnostic

Calculate your
Lost Commission.

Use the sliders to see how many listings you are handing to your competitors by not answering leads instantly.

$20,000
60
8%
20%

Annual Lost GCI

$230,400

This is your GCI Gap — the commission you are losing simply because vendor leads aren't being captured fast enough.

Close your GCI gap

Based on average office performance

Simulation for illustrative purposes only. Results will vary based on volume, conversion rates, and local market conditions.

11.5Listings
Lost / Year
Our Turnkey Products

Purpose-built for Real Estate.

Callix logoCallix

Never miss
another call.

Every missed call is a missed opportunity. An AI-powered voice receptionist that answers, qualifies, books inspections, and syncs instantly to your CRM.

  • AI receptionist that sounds human

    Natural Australian voice, branded to your agency.

  • Qualifies leads on the call

    Captures budget, timeline, and interest.

  • Instant lead delivery

    Call summaries and lead data sent to your team the moment a call ends — via app, SMS, and email.

  • 24/7 after-hours coverage

    Saturday night, Sunday morning. Always on.

  • Instant agent alerts

    SMS notifications for hot leads in seconds.

Discover Callix
Propelix logoPropelixComing Soon

The vendor experience
your sellers deserve.

Real estate technology was built for agents. Not for vendors. Propelix fills that gap with a native mobile portal that gives sellers visible proof of your hard work.

  • A portal vendors actually open

    Native mobile app, not a PDF or link.

  • Weekly reports in under 5 minutes

    Log numbers, write a note, hit send.

  • A sale timeline they can follow

    Real-time visibility into every milestone.

  • Every conversation on record

    No lost SMS threads or miscommunications.

  • Visibility across your whole office

    Principal dashboards for total oversight.

or learn more about Propelix →
Solutions beyond Software

Purpose-built solutions for
real estate agencies.

Whether you're looking for a specific AI product or you'd prefer a fractional Head of AI to build and run your entire AI strategy, we have an arrangement that fits.

Agency AI Audit

Not sure where AI fits in your agency? We do a full diagnostic — your call flows, lead handling, vendor communication, and operational gaps. You get a written report with a clear action plan. No implementation required, no obligation to proceed.

Book an audit

Fractional Head of AI

For principals who want ongoing AI strategy without a full-time hire. Once Callix is live, we act as your agency's AI lead — monitoring performance, refining the system, and identifying where AI can go to work next across your business.

Explore the arrangement

Your agents' judgment, amplified.

We're not here to replace the people who make your agency what it is. The relationships, the local knowledge, the instinct that closes a difficult deal — that's irreplaceable, and it should stay that way.

What we do is remove the friction around it. Less time on administration. Faster response to every enquiry. Cleaner compliance. Better data. The result is an agency that feels leaner, moves faster, and gives your agents the space to do their best work.

Ready to see what your agency can do with AI working for it?

Explore our solutions